Tax Compliance for Every Business Expense — Automated.
Every employee purchase instantly turns into a valid eTIMS tax invoice. No receipts. No manual work. No audit nightmares.
Deadline: January 1, 2026
Why This Matters: The 2026 KRA Deadline
Starting January 2026, KRA will reject any expense that doesn't have a valid eTIMS tax invoice. Your business expenses must be compliant—or they become non-deductible.
- •KRA will reject undocumented expenses.
- •Receipts from employees will not be accepted.
- •Your payroll, fuel, meals, travel, and petty cash must be eTIMS-compliant.
VAT Input Validation
All expenses validated against eTIMS invoices
Income Tax Compliance
Every expense must have a valid purchase invoice
Audit Trail
Complete digital trail for KRA audits
Purchase Invoices
Automatic generation of compliant invoices
Simple 4-Step Process
How tax.ke Works
From setup to automatic compliance in minutes
Create Business Wallet
Set up your tax.ke business wallet in minutes. Connect your bank account or add funds via M-Pesa.
Add Employees & Limits
Invite team members and set spending limits per employee, department, or expense category.
Employee Spends (Card or M-Pesa)
Employees use virtual cards or M-Pesa to make purchases. Real-time spend monitoring for field employees.
Automatic eTIMS Purchase Invoice Generated
Every transaction automatically becomes a valid eTIMS purchase invoice. No manual work required.
Create
Add
Employee
Automatic
Features
Everything You Need for Compliant Expenses
Powerful features designed for Kenyan businesses
Business Wallet
Centralized wallet for all business expenses with real-time balance tracking.
Spend Controls
Set limits per employee, department, or category. Approve or reject expenses in real-time.
Employee Virtual Cards
Issue virtual cards to employees for seamless spending with instant notifications.
M-Pesa Integration
Native M-Pesa support for payments. Every M-Pesa transaction becomes compliant.
Merchant KRA PIN Validation
Automatically validates merchant KRA PINs to ensure compliance before transactions.
eTIMS Invoice Auto-generation
Every expense automatically generates a valid eTIMS purchase invoice with proper formatting.
Self-Billing for Non-eTIMS Merchants
Generate compliant purchase invoices even when merchants aren't on eTIMS yet.
Real-time Dashboard
Monitor all expenses, compliance status, and spending patterns in one place.
Export to QuickBooks/Xero/Zoho
Seamless integration with popular accounting software. Export with one click.
VAT Input Summary
Automatic calculation of VAT input claims with detailed breakdowns for filing.
Audit-ready Expense Trails
Complete digital audit trail with all supporting documents linked to each expense.
Real-time Spend Monitoring
Track field employee spending in real-time with instant notifications and alerts.
Kenyan Tax Compliance
Understanding Kenyan Tax Compliance
Every transaction becomes a compliant purchase invoice.
Sales vs Purchase Invoice
A sales invoice is what you issue to customers. A purchase invoice is what you receive from vendors. For expense compliance, you need valid purchase invoices from all vendors. tax.ke automatically creates purchase invoices for every employee expense.
Self-Billing
When a vendor isn't on eTIMS, you can still create a compliant purchase invoice through self-billing. tax.ke handles this automatically, ensuring all expenses are documented according to KRA requirements.
Merchant PIN Validation
Before processing any transaction, tax.ke validates the merchant's KRA PIN to ensure they're registered and compliant. This prevents issues before they happen.
VAT & Income Tax Implications
Valid purchase invoices are essential for claiming VAT input tax and deducting expenses for income tax purposes. Without proper invoices, these benefits are lost, increasing your tax burden.
Every transaction becomes a compliant purchase invoice.
No manual work. No lost receipts. No audit nightmares. Just automatic compliance with every expense.
Connect Everything
Seamless Integrations
Works with the tools and services you already use
Native M-Pesa integration
Bank account connectivity
Bank account connectivity
Bank account connectivity
Card network support
Card network support
Accounting integration
Accounting integration
Accounting integration
KRA eTIMS compliance
Trusted by Kenyan Businesses
See what businesses are saying about tax.ke
"tax.ke has transformed how we handle expenses. Every transaction is automatically compliant, saving us hours of manual work and eliminating audit risks."
Grace Wanjiru
CFO, Nairobi Logistics Solutions
"The M-Pesa integration is a game-changer. Our field team can spend seamlessly, and we get compliant invoices automatically. No more lost receipts!"
Peter Kamau
Finance Manager, Thika Retail Enterprises
"With the 2026 deadline approaching, tax.ke gives us peace of mind. We're already compliant, and our accounting exports save us so much time."
Amina Hassan
CEO, Mombasa Transport Services
"The self-billing feature is brilliant. Even when vendors aren't on eTIMS, we still get compliant invoices. This is exactly what Kenyan businesses need."
John Mutua
Accountant, Eldoret Trading Company
"tax.ke eTIMS integration has been a game-changer for our business. We used to spend hours every month manually syncing invoices. Now it's completely automatic. Highly recommend!"
Faith Chebet
CEO, Kisumu Tech Innovations
"The API integration was seamless. We connected our existing system in less than a week. The support team was incredibly helpful throughout the process."
Collins Otieno
Finance Manager, Nakuru Wholesale Distributors
"As a small business owner, compliance was always stressful. With tax.ke eTIMS, I never worry about missing invoices or KRA compliance. It just works!"
Mercy Njeri
Owner, Kericho General Store
Save More Than You Pay
The tax deductions you'll claim will exceed what we charge
What You Pay
What You Save
Our platform ensures every expense is tax-compliant and properly documented. This means you can claim legitimate tax deductions that you might otherwise miss, and the value of these deductions typically exceeds our monthly fee. Plus, you'll avoid costly KRA penalties and audits by maintaining proper compliance from day one.
Simple, Transparent Pricing
Choose the plan that works for your business. All plans include automatic KRA compliance and expense tracking features.
Per Employee
Perfect for growing teams
- KES 99 per employee per month
- All core features
- Automatic KRA compliance
- M-Pesa integration
- Expense tracking & reporting
- Standard support
- Monthly billing
Business
Best for established businesses
- KES 1,999 per business per month
- Up to 50 employees
- All core features
- Priority support
- Advanced analytics
- Dedicated account manager
- Custom integrations
- Annual billing available
Enterprise
For large organizations with custom needs
- Everything in Business
- Custom pricing based on needs
- Dedicated account manager
- 24/7 priority support
- SLA guarantees
- Custom workflows
- White-label options
- On-premise deployment available
Transaction fees apply. All plans include automatic KRA compliance and expense tracking.
Need help choosing? Contact us for personalized recommendations.
FAQ
Frequently Asked Questions
Everything you need to know about tax.ke
Ready to Make Every Expense Compliant?
Join Kenyan businesses preparing for the 2026 KRA deadline. Start using tax.ke today.