Tax Compliance for Every Business Expense — Automated.
Bring employee spending, merchant details, and invoice support into one workflow designed to help Kenyan businesses stay audit-ready.
Deadline: January 1, 2026
Why This Matters: KRA's 2026 Validation Rollout
KRA has announced automated invoice validation in income tax return processing from January 1, 2026. Businesses should tighten how they capture eTIMS-linked invoices and supporting records so legitimate claims are easier to defend.
- •Businesses should expect closer matching of declared expenses to invoice data.
- •Receipts alone may not be enough for some tax positions.
- •High-volume categories such as fuel, meals, travel, and petty cash need stronger documentation controls.
VAT Input Validation
Helps teams track invoice evidence for VAT review
Income Tax Compliance
Helps organize the supporting records behind expense claims
Audit Trail
Digital history of transactions and supporting records
Purchase Invoices
Structured capture of invoice and vendor data
Simple 4-Step Process
How tax.ke Works
From setup to automatic compliance in minutes
Create Business Wallet
Set up your tax.ke business wallet in minutes. Connect your bank account or add funds via M-Pesa.
Add Employees & Limits
Invite team members and set spending limits per employee, department, or expense category.
Employee Spends (Card or M-Pesa)
Employees use virtual cards or M-Pesa to make purchases. Real-time spend monitoring for field employees.
Capture Invoice Data and Supporting Records
The workflow helps teams collect the transaction details, merchant information, and invoice support needed for compliant expense processing.
Create
Add
Employee
Capture
Features
Everything You Need for Compliant Expenses
Powerful features designed for Kenyan businesses
Business Wallet
Centralized wallet for all business expenses with real-time balance tracking.
Spend Controls
Set limits per employee, department, or category. Approve or reject expenses in real-time.
Employee Virtual Cards
Issue virtual cards to employees for seamless spending with instant notifications.
M-Pesa Integration
Native M-Pesa support for payments with better spend visibility and documentation capture.
Merchant KRA PIN Validation
Automatically validates merchant KRA PINs to ensure compliance before transactions.
eTIMS Invoice Auto-generation
Tools designed to streamline invoice creation and storage where the applicable legal conditions are met.
Self-Billing for Non-eTIMS Merchants
Support self-billing workflows where the law permits and the factual requirements are satisfied.
Real-time Dashboard
Monitor all expenses, compliance status, and spending patterns in one place.
Export to QuickBooks/Xero/Zoho
Seamless integration with popular accounting software. Export with one click.
VAT Input Summary
Automatic calculation of VAT input claims with detailed breakdowns for filing.
Audit-ready Expense Trails
Complete digital audit trail with all supporting documents linked to each expense.
Real-time Spend Monitoring
Track field employee spending in real-time with instant notifications and alerts.
Kenyan Tax Compliance
Understanding Kenyan Tax Compliance
Every transaction becomes a compliant purchase invoice.
Sales vs Purchase Invoice
A sales invoice is what you issue to customers. A purchase invoice is what you receive from vendors. For expense compliance, businesses should keep the invoice and supporting records needed for the relevant tax claim.
Self-Billing
Self-billing may be available in specific cases, but it depends on the legal framework and the facts of the transaction. Businesses should review whether self-billing is available for a given workflow before relying on it.
Merchant PIN Validation
Merchant PIN validation can help with vendor checks, but it does not replace the need to hold the right invoice and supporting evidence for the transaction.
VAT & Income Tax Implications
Invoice support affects VAT input claims and income tax deductibility. Where the required documentation is missing, the business may face challenges defending the claim.
Every transaction becomes a compliant purchase invoice.
No manual work. No lost receipts. No audit nightmares. Just automatic compliance with every expense.
Connect Everything
Seamless Integrations
Works with the tools and services you already use
Native M-Pesa integration
Bank account connectivity
Bank account connectivity
Bank account connectivity
Card network support
Card network support
Accounting integration
Accounting integration
Accounting integration
KRA eTIMS compliance
Trusted by Kenyan Businesses
See what businesses are saying about tax.ke
"tax.ke has transformed how we handle expenses. Every transaction is automatically compliant, saving us hours of manual work and eliminating audit risks."
Grace Wanjiru
CFO, Nairobi Logistics Solutions
"The M-Pesa integration is a game-changer. Our field team can spend seamlessly, and we get compliant invoices automatically. No more lost receipts!"
Peter Kamau
Finance Manager, Thika Retail Enterprises
"With KRA validation getting tighter, tax.ke gives us better control over how expense records are captured and exported to accounting."
Amina Hassan
CEO, Mombasa Transport Services
"The self-billing workflow is useful for edge cases, and it helped us standardize how we review supplier documentation before posting expenses."
John Mutua
Accountant, Eldoret Trading Company
"tax.ke eTIMS integration has been a game-changer for our business. We used to spend hours every month manually syncing invoices. Now it's completely automatic. Highly recommend!"
Faith Chebet
CEO, Kisumu Tech Innovations
"The API integration was seamless. We connected our existing system in less than a week. The support team was incredibly helpful throughout the process."
Collins Otieno
Finance Manager, Nakuru Wholesale Distributors
"As a small business owner, compliance was always stressful. tax.ke eTIMS gave us a clearer process for tracking invoice syncing and following up on exceptions."
Mercy Njeri
Owner, Kericho General Store
Save More Than You Pay
Better controls can help protect legitimate claims and reduce manual compliance costs
What You Pay
What You Save
Our platform is designed to strengthen how expense records are captured and reviewed. That can reduce admin work, improve audit readiness, and help businesses preserve legitimate tax positions. Final deductibility still depends on the transaction facts and current KRA rules.
Simple, Transparent Pricing
Choose the plan that works for your business. All plans include automatic KRA compliance and expense tracking features.
Per Employee
Perfect for growing teams
- KES 99 per employee per month
- All core features
- Automatic KRA compliance
- M-Pesa integration
- Expense tracking & reporting
- Standard support
- Monthly billing
Business
Best for established businesses
- KES 1,999 per business per month
- Up to 50 employees
- All core features
- Priority support
- Advanced analytics
- Dedicated account manager
- Custom integrations
- Annual billing available
Enterprise
For large organizations with custom needs
- Everything in Business
- Custom pricing based on needs
- Dedicated account manager
- 24/7 priority support
- SLA guarantees
- Custom workflows
- White-label options
- On-premise deployment available
Transaction fees apply. All plans include automatic KRA compliance and expense tracking.
Need help choosing? Contact us for personalized recommendations.
FAQ
Frequently Asked Questions
Everything you need to know about tax.ke
Ready to Make Every Expense Compliant?
Join Kenyan businesses reviewing their documentation processes ahead of KRA's 2026 validation rollout. Start using tax.ke today.